Notification, regarding personal data processing of job applicants at DV Design architectural studio
The current notification contains information regarding collection, retention and processing of personal data of job applicants at DV Design architectural studio (hereinafter DV Design). Additionally, the notification contains information about your rights in relation to your personal data processing, as well as the legal order to lodge a complaint if you consider that your data is processed unduly.
Who bears responsibility for your data processing?
Responsibility for your personal data processing is borne by “DV Design” EOOD, UIC: 131522008, with seat and address of management at: Sofia 1000, “Sredets” district, No. 5 Slavyanska Str., floor 6, office 33-34, Republic of Bulgaria, web page: http://www.dv-design.biz.
In case you request more information, regarding your personal data processing or if you wish to exercise any of your rights as well as if you suspect that your data is used unduly, you may send us a letter to our mailing address or via e-mail at email@example.com.
What is the purpose and on what basis do we collect data for you?
DV Design collects and processes your personal data when you apply for a job with Us through our web page or through any of our partners' platform – social networks, mediators and recruitment agencies as well as recruitment portals.
We use the obtained data to review, recruit and evaluate the applications in order to get in touch, organize and conduct the next stages of the interview with the candidates approved by documents as well as to contact you for the next selection procedures for a position you may be interested in. During the interview, we may collect data through the video footage in our offices with security purposes.
The legal basis for the processing of your personal data is initiating steps for concluding a contract with you as future employee and consultant in DV Design as well as the legal interests of DV Design in recruitment and protection of its employees and property (it is applicable also with regards to the security activities on the territory of our offices, connected with personal data processing). Without collecting personal data as described above, DV Design wouldn’t be able to recruit and sign a contract with the approved candidate.
How long do we retain the collected data?
Personal data of people applying for a job at DV Design, included in the provided documents are retained on this basis for a period of 6 months after conclusion of the relevant procedure for recruitment of personnel and afterward all personal data will be deleted unless the candidate agrees that DV Design retains data after this term or in case a specific law requires its retention. This exception is specifically provided by law in the sphere of protection against discrimination in accordance with which DV Design will retain internal documents from the provided recruitment procedure for a period of 3 years after the procedure.
The personal data of the approved candidates are retained and processed by DV Design based on the labour/civil legal relationship with the entity throughout the whole term of the relevant contract and after its expiry as it is provided by the specific procedures of the labour and insurance legislation. Video footage from DV Design offices are retained for a period of 30 days and is deleted afterwards.
What kind of personal data do we collect?
When you apply for a job at DV Design, we collect the following types of personal data:
а) Biographical and contact data - this is information, included in the CV you have sent, including names, permanent and present address, contact data, date of birth, data for work experience and education, completed courses, language proficiency, recommendations and images in case you have provided a photo when applying;
б) video, data for professional qualities and competencies, behavioral and language proficiency level – we will obtain and use this information during the interview and assessment and selection of your application after the interview;
DV Design doesn’t aim to collect other types of personal data, especially the so-called special categories of personal data, related to applicants’ personal life.
What kind of measures do we take for the protection of collected data?
In order to guarantee that we process your personal data, observing the requirements of the General Data Protection Regulation, we apply technical and organizational measures to ensure an adequate level of data protection, including policy for data protection and filing of the Regulation procedures, anti-virus, anti-spam and anti-malware protection as well as filters for our computers and systems, firewalls, physical security and video footage of our offices and measures for access control and data protection training for our employees. If you suspect any violation, please contact us immediately.
What rights do you have in relation to your data processing?
In relation to your personal data processing, DV Design guarantees the following rights of the candidates:
As far as processing according to the current notification doesn’t follow the criteria of art. 19 of the General Data Protection Regulation, DV Design doesn’t ensure data mobility for the ob applicants in the company.
How do we share your data with third parties?
We could share your data with our partners within the recruitment procedures as well as with the competent state authorities with regard to their legal obligations. By all means, your data will not be shared with parties, established outside the member-states of the European Economic Area (EU, Norway, Iceland and Lichtenstein), unless with respect to the relevant country is not issued adequacy decision by the European Commission or is applied another data protection tool.
How can you get in touch with the competent supervisory authority?
If you have any complaints, you may address them to the Commission for Personal Data Protection of the Republic of Bulgaria:
a) personally at: No. 2 Prof. Tsvetan Lazarov Blvd., Sofia 1592, Bulgaria;
b) by letter to: No. 2 Prof. Tsvetan Lazarov Blvd., Sofia 1592, Bulgaria;
c) by fax – 029153525;
d) by e-mail: firstname.lastname@example.org;
e) through the web page of CPDP: https://www.cpdp.bg/